Why Some Documents Need Notarization Before Apostille

Not every U.S. document can go straight to apostille. Many require notarization first to confirm the identity of the signer and the authenticity of the signature. This step helps the apostille office verify that the document was properly executed before they attach the certificate.

Why Notarization Matters

A notarized document carries a notary’s seal, signature, and acknowledgment wording—all of which show that:

• The signer appeared in front of the notary
  
  

• The signer provided valid identification
  
  

• The signature is genuine
  
  

• The document was executed correctly
  
  

The apostille office relies on this verification. Without it, many documents cannot be authenticated.

Documents That Typically Require Notarization First

Certain records must be notarized before they are eligible for apostille, especially when they are created by the document holder rather than a government office. Examples include:

• Power of attorney
  
  

• Affidavits
  
  

• Consent letters
  
  

• Translations
  
  

• Copies of passports or IDs (if allowed in your state)
  
  

• Written statements or declarations
  
  

These documents don’t have an official government signature—so notarization provides the proof needed for apostille processing.

Documents That Do Not Need Notarization

Some documents are already issued by an official authority and can go directly for apostille. These include:

• Birth certificates
  
  

• Marriage certificates
  
  

• Divorce decrees
  
  

• FBI background checks
  
  

• Certified state or federal records
  
  

Because they already carry official signatures and seals, no notarization is required.

What Happens if Notarization Is Incorrect

Even small mistakes can cause the apostille office to reject the document. Common issues include:

• Missing notary seal
  
  

• Incorrect or outdated acknowledgment wording
  
  

• Notary commission expired
  
  

• Missing date or signature
  
  

• Identification wording not included
  
  

A quick review after notarization prevents delays.

When Notarization Is Essential

If the document is personal, custom-written, or not issued by a government agency, notarization ensures it meets apostille standards. Without proper notarization, the apostille office cannot authenticate it.

Final Thoughts

Notarization is a simple step, but it’s essential for many documents before they can receive an apostille. Making sure the document is notarized correctly saves time and prevents rejection.

If you want your documents reviewed and processed accurately, DCConsular.com can handle the notarization and apostille steps for you.