Certificate of Incumbency Authentication for International Use

Purpose of Authentication

A certificate of incumbency must be authenticated to be accepted by foreign authorities, banks, and financial institutions. Authentication confirms the issuing authority and signature validity so the certificate of incumbency is legally recognized outside the United States.

Required Steps

Notarization
The certificate of incumbency must be properly signed and notarized before submission.
State Authentication
The notarized certificate is certified by the Secretary of State when applicable.
U.S. Department of State Processing
Federal processing is completed when required for international use.
Apostille or Embassy Legalization
The final step is completed based on the destination country’s requirements.

Important Notes / Requirements

Original signed certificates of incumbency are generally required. Copies may be rejected.
Notarization must be complete and accurate.
Name discrepancies or outdated officer listings commonly cause delays.
A certificate of incumbency example must still be properly executed to be eligible.

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How DC Consular Helps

DC Consular manages certificate of incumbency authentication from start to finish. We review documents for compliance, coordinate state and federal processing, and complete apostille or legalization accurately to reduce delays and rejection risk.

Start Your Certificate of Incumbency Authentication

Submit your certificate of incumbency to DCConsular.com for fast, compliant processing. Our team works directly with the appropriate authorities to ensure your document is ready for international use.

Frequently Asked Questions

What is a certificate of incumbency?
A certificate of incumbency is a document confirming the current officers or authorized signatories of a company.

Does a certificate of incumbency need to be notarized?
Yes. Notarization is typically required before the document can be authenticated.

How do I get a certificate of incumbency?
The document is prepared by the company and signed and notarized by an authorized officer.

Is certificate of incumbency same as certificate of incorporation?
No. A certificate of incumbency confirms current officers, while a certificate of incorporation establishes the company.